Securely Sign Documents with Digital Signature Document Technology

Prior to the digital age, it could take weeks for a document to make the rounds and acquire all the signatures it needed to be official. It took over a month to get all the signatures required on the US Constitution, and it wasn’t due to procrastination.

Even in the digital age, important documents have to be signed by department heads or partners in a trade deal, requiring it to be passed around by email. All the while, the parties involved can only hope that everyone understands what needs to be signed and where after it shows up in their in box.

Digital signature software has been around for more than 15 years. Early versions of this type of document technology were fairly tedious to use. Despite the many innovations that have come about in this type of software, many organizations still neglect to take advantage of it. Most of the time, the need for features like this go unnoticed as busy professionals go about driving their businesses forward, just slugging through all of the rough patches- never realizing the ease, convenience, and accuracy that digital signature software can bring to all of their everyday business processes.

Forrester Analyst, Craig Le Clair wrote, “Mobile endpoints, growing SaaS implementation, regulatory changes in Europe, and high expectations of digital security and accuracy will contribute significantly to the coming widespread adoption of digital signature use over the next five years.”

We agree, and you can expect that document software technology with integrated digital signatures to become the norm very soon.

What is Digital Signature Software?

Digital signatures are frequently compared to “fingerprints”. The document technology encodes a user’s signature into a secure encrypted message, allowing it to be stored and transmitted safely. A digital signature associates the individual signing a document with the document signed in a transaction that is recorded in a secure and digitally robust manner. Users recognized by the system record their signature, via the digital signature software, using a tablet or smartphone, in most cases, to set their unique e-signature. The user then repeats, or applies, the signature each time she or he wants to be connected to a specific document.

Introducing Integrated Digital Signature with Document Technology

To keep up-to-date with the pace of technology and new business needs, innovative digital signature integration tools should not only provide access to the baseline benefits of standard digital signature software, but also integrate with today’s most advanced and widely used digital signature applications, such as DocuSign^® and Adobe^®Sign.

DocuSign is a tested and proven digital signature software that enables employees to sign their existing documents as well as documents generated by specific document generation software. It also allows users to create and send documents to other users to be securely signed. This process can be done through direct integration with a company’s document software technology, thus greatly optimizing the overall process.

Here at DocPath, our mission is to provide our Clients with cutting-edge document technology software solutions that streamline their business process. That’s why our advanced suite of Output Management solutions include features that bring a new level of ease, security, and certainty to the way our Clients handle their Web documents and shared documents, both internally and elsewhere. Our latest productivity suite allows organizations to benefit from the full integration of our software products with today’s most advanced digital signature applications, including DocuSign, and later this year, Adobe Sign.

Why Integrate Digital Signature Technology?

When document software technology is integrated with advanced digital signature software, it allows companies to create and use highly secure digital signatures for verification, attribution, and authorization to boost efficiency and streamline your verification process.

In addition, it will enable companies to leverage all these features with ease, simplicity, and a user friendly interface that makes it not just powerful, but also supremely useful.

The Advantages of Digital Signature Integration

With the new features built-in to our digital signature software, users will be getting much more than security and certainty. The new capabilities were designed from the ground up to be nimble and intuitive enabling them to work with your networks seamlessly.

Scalability, Reliability, Speed

When digital signature services are integrated with document technology, they offer scalability to let companies grow without having to worry whether or not your digital signature software is still going to be able to keep up.

The latest verification features help companies make the most of the resources they have by reducing the time to sign and deliver a document to seconds. This gives them more time to devote to growth and their mission.

Drivers, for example, can use mobile computing devices to sign off on their routes, and offer secure signature verification to clients receiving deliveries. Bank patrons can sign PDF documents for enhanced security and efficiency. The possibilities are immeasurable.

The document software technology is not limited to computing devices with touch screens. Digital signatures can also be designated for use with a keystroke or command once the signature is verified, allowing devices that do not recognize hand-written signatures to be incorporated within a company’s security architecture.

DocPath’s integration with DocuSign, for example, allows users, among other features, to send a document by email to other users who also use our tool to digitally sign documents in a specific order- making it an excellent metric for chain-of-custody documentation. That means; if user one signs a document which is then sent in an email to a second user, that receiving user can sign the same document and send it to the next user in the chain and so on. This greatly enhances the speed at which documents can be disseminated- and provides a clear record of who has seen it and when.

With this advanced document software technology companies can also make complete transactions, all in one easy digital gesture.Just imagine how productive an organization will become when their entire workforce is so empowered.

And there’s more…

DocuSign is a great product, but for those who are more familiar with the Adobe digital signature- we will also be offering access to Adobe Sign in a near future. This is another powerful and flexible digital signature application with all the same advantages of our DocuSign integration.

These new document software technology services are going to be an enormous boon to the company’s business. We look forward to implementing these integrations- and to hearing about how the integration of DocuSign and Adobe Sign will have enhanced our clients productivity in the coming months.

Disclaimer: DocSign is a registred trademark of DocuSign, Inc. Adobe and Adobe Sign are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. This article does not intend to suggest or imply partnership, sponsorship or endorsement by DocuSign nor Adobe.

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