Document software company offers tips for “greening” your accounting process
ATLANTA, May 24, 2011 – Companies looking to go green should start by examining their own accounting process. According to Reduce.org, nearly 3.7 million tons of copy paper is used annually in the United States alone. Businesses can leverage document software to increase efficiency while reducing costs and waste associated with their payroll procedures.
“Think about how much time, energy and resources go into invoicing and collecting from clients. One bill could be physically sent to multiple locations by the time it is finally paid. The stamps, fuel, paper, consumables and time spent on each transaction all have an impact on a company’s bottom-line,” said Julio Olivares, CEO of DocPath Corp. “Document software can play a significant role in helping businesses save up to 20 percent annually on payroll expenses such as paper, ink, stamps, fuel, storage space, and time.”
DocPath, a leading provider of document software, offers these tips to help companies improve their accounting cycle and achieve a greener business:
- Automate the process: Scanning invoices into all-in-one machines that can print, fax, copy, and send and receive electronic documents by email, represent a huge potential savings in capital costs. Energy savings are realized by eliminating multiple machines. Resources can be better allocated away from manual processes such as filing, labeling, sharing and storing information.
- Capture electronic signatures: Most business-to-business transactions don’t stop with the payment itself. Purchase orders, invoices and other forms often require signatures and approvals before they can be processed. Capturing these electronically can significantly improve turnaround time, especially when working with employees and vendors in remote office locations.
- Eliminate the physical warehouse: The onslaught of paper can accumulate quickly and be overwhelming to store. Moving to a digital storage or filing system provides an easy way to not only access information quickly, but preserve and retain it in a corporate information system for years to come.
- Promote a cultural change: Eliminate unnecessary confusion and stress. Modern software tools can help streamline the process, thereby enhancing productivity and profitability.